Career

We are looking for a [position] to join our team in an inspiring work environment in Heidelberg’s Old Town as soon as possible for an initial term of two years. 
 

Office Communications Assistant (m/f/d) 

part-time (50%). 

Your responsibilities include: 

- Providing administrative and organizational support to the management team, and in particular to the head of the “Science and Digital Infrastructure” division, regarding the Academies Program 

- Carefully prioritizing, processing, and forwarding documents, emails, and other information 

- Preparation of reports, documents, and minutes 

- Assistance with the preparation and follow-up of evaluations of research projects under the Academies Program 

- Assistance with organizing meetings, conferences, and events on-site 

- Communication and correspondence with internal and external partners 

- Management and maintenance of confidential documents and data 

- We reserve the right to assign additional or different tasks.
 

This is what sets you apart: 

- Completed vocational training in office administration 

- Preferably several years of professional experience in an administrative office or in similar positions 

- Strong proficiency in working with digital tools and relevant software (contact management software, websites, Word, Excel, Outlook, wikis, and similar programs) 

- Trustworthiness and a sense of responsibility 

- Openness, ability to work well with others, strong commitment, confident and friendly demeanor 

- Resilience and the ability to work independently and take initiative 

- Excellent command of German and good written and spoken English. 
 

We offer you: 

- a highly attractive workplace in the former Grand Ducal Palace on Karlsplatz 

- flexible flex-time arrangements and a wide range of responsibilities 

- a company pension plan and capital-forming benefits 

- Excellent access via public transportation and a job ticket subsidy 

- Wages under the collective bargaining agreement for state public service employees (TV-L). 
 

Candidates with severe disabilities will be given preference if equally qualified. 

Please submit your application, including relevant supporting documents and reference number 01/2026, by April 20, 2026, in a single PDF file via email to hadw.